Winterization tracking for every boat
Each stay holds the haul date, winterized date, shrink-wrap and status from awaiting haul-out to launched. The yard crew checks them off on a phone, in the yard, with gloves on.
Winter storage, haul-out work and spring launch
Boatyard management software that answers “where's my boat?” for you
Haulout Ledger is boatyard management software for small yards that haul out, store and launch customer boats every year: it keeps each boat's spot, winterization, winter work orders and launch date in one place, so the office stops walking the yard to answer the phone.
Yard map
A yard map you can drag boats around on, not a whiteboard
Lay out your rows, racks and indoor bays once, with the longest boat each spot takes. Every boat then sits in a named spot with a color for where it stands in the season. A spot never holds two boats and a 40-footer will not go into a 30-foot slot.
- Awaiting haul-out
- Hauled
- Stored
- Ready to launch
The office phone, November to May
Owners call with the same handful of questions every winter. Here is how a yard answers them off a whiteboard, and how it answers them from the ledger.
“Where is my boat right now?”
Today: Someone walks the rows with a flashlight, or squints at a whiteboard that was right in October.
In the ledger: Every boat sits in a named spot on the yard map, with a color for its status. Search the boat's name and read the row and slot.
“Did you winterize it yet?”
Today: The yard hand who did it is off until Monday, and the clipboard is in the truck.
In the ledger: Hauled, winterized, shrink-wrapped and ready to launch are checkboxes on the boat's stay, ticked by the yard hand from a phone, with the date.
“Can you also do the bottom paint and the zincs?”
Today: A sticky note on the office monitor, which may or may not reach the person with the sander.
In the ledger: A work order tied to the boat, approved by the office, given to a yard hand, and flagged if it has to be finished before launch.
“When does it splash in spring?”
Today: The owner's email is in someone's inbox; the lift schedule is in someone else's head.
In the ledger: A requested launch date and a confirmed one, side by side, on a launch list sorted in the order you will actually run the lift.
“Why was I never told the canvas wasn't done?”
Today: Nobody was asked. It shows up when the boat is in the slings.
In the ledger: Open pre-launch work is listed against each boat on the launch list, so the gap shows up a week out and not on launch day.
Haul-out, winterizing and launch, kept against each boat
Haul out work order software that keeps requests
Bottom paint, engine service, canvas, zincs. Requests from owners, the phone and the office all land in one board, each tied to a boat, with an estimate, an assignee and a done note.
A launch list for spring
Requested and confirmed launch dates in order, with the boats that still have work open called out. Print the launch-day order for the lift crew.
From haul-out to splash
Set up in an afternoon, then run the season from it
Before the first haul
Draw your yard
Add rows, racks and indoor bays as storage spots, each with a longest boat it can take.
The same afternoon
Bring in your boats
Import last year's spreadsheet, or add customers and boats as they call.
October and November
Start the season's stays
At haul-out, give each boat a spot, then tick off winterized and shrink-wrapped as the crew goes.
April and May
Clear the launch list
In spring, confirm dates and close the pre-launch work, in the order you will launch.
Straight answers
What yard owners ask us first
- Is this a full marina management system?
- No. Full marina suites such as DockMaster or Molo cover slips, fuel, parts inventory, point of sale and accounting, and are sold by demo with no posted price. Haulout Ledger covers the part a small seasonal yard struggles with: where each boat is, what has been done to it, and when it launches.
- We keep boat storage in a spreadsheet. Why change?
- A boat storage tracking spreadsheet works until two people edit it, the whiteboard disagrees with it, or an owner wants to see it. Here the yard map, the winterization checklist and the work orders are linked to the same boat, and you can import last year's sheet to start.
- Does it track billing or balances?
- No. It records the work and the dates, not the money. Keep invoicing in QuickBooks, your marina system or on paper.
- What do my yard hands see?
- The yard map, to find a boat and tick off hauled, winterized and shrink-wrapped, and a My Jobs list of only the work orders assigned to them. They cannot move boats, confirm launch dates or see customers' contact details.
- Can boat owners log in?
- On the Full Yard plan, yes. An owner sees only their own boat: its spot, whether it is winterized, the status of each work order and the confirmed launch date. They can ask for a launch date and send a work request, and they never see the yard's internal notes.
- How many boats can a small yard fit?
- Office covers 75 boats per season, Yard 250 and Full Yard has no limit. A boat that comes back next year is a new season stay, not a new boat, so repeat customers are free.
Pick the plan by who needs a login
Every plan has the yard map, stays, work orders, the launch list and spreadsheet import and export. They differ in boats and logins. The first 30 days are free, no card.
Office
$29/month
or $290 paid yearly
Up to 75 boats a season, 2 logins. The owner and an office manager.
Try OfficeYard
$59/month
or $590 paid yearly
Up to 250 boats a season, 10 logins. The owner, office, and yard hands with their own My Jobs list.
Try YardFull Yard
$99/month
or $990 paid yearly
Any number of boats, logins for everyone. The owner, office, yard hands with their My Jobs list, and a portal login for each boat owner.
Try Full Yard
Put this winter's whole yard on one page
30 days free. No card. Plans start at $29 a month.
Start your yard ledger
Updated October 10, 2026